The cycle for each editorial board spans from February in the 2L year until graduation, and sometimes beyond. Listed deadlines are meant to provide general guidance but straying very far from them raises the risk of not finishing the volume until after graduation while studying for the Bar Exam and working.
Note: This calendar was created by previous Editorial Boards and it may not coincide with contemporary practices.
The calendar references "Library Director or designate" in various places. current designate is Prof. Alexandra Siek, Law Library (siek@law.unm.edu).
Selection & announcement of incoming editorial board
Faculty Advisor sends email to law school community
The incoming board is elected and begins work.
Issue 2: Article selection for special/themed issue
Consider whether issue #2 will be special/themed; if so, contact Law Library Director ASAP, cc'ing designate and accountant, and UNMSOL Advancement Department.
Issue a call for proposals (CfP) by Feb 28 with Apr 15 submission deadline
Assess abstracts by June 30
Apply for funding for NCLR Conference (if EIC and MgE hope to attend). Note: in recent years, this conference may not have been held because of the pandemic and may not be back and "active"
Submit applications to SRAC, OGS, GPSA and UNMSOL.
Incoming board members should shadow the 3L Board
NCLR conference held (see above note under "February.")
Recruitment: Journal information session
Information presented about each journal, the TWEN site for the write-on competition is demonstrated, students can sign up for TWEN
Food is usually provided
Contact the Law Library Director or designate to release the new TWEN site for the write-on competition
Recruitment: Write-on and Bluebook Session
Application packet and procedures reviewed. Either the Journal EiCs or a library faculty member provides a live or recorded introduction to the Bluebook
Issue 1: Article selection
Read submitted manuscripts & assess
Opens one week after finals, closes mid-June
Issue 1: Offers
Make publication offers to authors, authors accept/decline, publication agreements signed by author & Library Director or designate; final drafts submitted by author. Deadline June 30
Editors meet with Library Director or designate, as well as Library accountant, for guidance on setting their budget for upcoming academic year
.Issue 1: Manuscript editing
Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval. Deadline Aug 31
Write-on graded and new staff are notified.
Former board members are removed from network drive file shares and email list, new editors added
Contact IT: helpdesk@law.unm.edu
New editors become responsible for answering emails from previous volume’s authors
Issue 2 (If special/themed): Assess abstracts by June 30
Notify authors that manuscript due date is October 15
New staff announcements
Advisor or EIC sends email to law school community
Mastheads updated
NMLR: Web Editor
NRJ: contact http://webmaster.unm.edu/support/law.html
Issue 1: Source and cite
Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.
Deadline Oct. 15.
New staff training session held
Reserve law school classroom
If lunch included, get expense pre-approved by Library Director or designate
1L recruitment at New Student Orientation tabling event
Orientation is run by the Student Services office
Meet with Library Director or designate to review schedule, budget, document management, etc.
Issue 2: Article selection
Read submitted manuscripts & assess
Issue 2: Offers
Make publication offers to authors, authors accept/decline, publication agreements signed by author & Library Director or designate, final drafts submitted by author. Deadline: Oct 31
Issue 1:Final Review
Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles
Deadline: Winter Break
Issue 2: Manuscript editing
Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval
Deadline Jan 31
Information distributed about new board selection
Issue 2: Source and cite
Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.
Deadline Feb 28
More on ILL requests here. Note: when making a request, note that you are a staff member of one of our Law Journals
Issue 2: Student notes/book reviews selected
Editors manual and bylaws updated and posted
Selection and announcement of incoming editorial board
Advisor sends email to law school community
Issue 1: Print and announce
Upload PDFs to Sheridan (Sheridan is the printer for the Law Journals), approve cover
Create repository metadata, update website, send publication announcements
Issue 2: Final Review
Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles
Deadline: May 31
Training
Work with incoming editorial board members who will be shadowing and urge them to read Administrative Handbook
Issue 2: Print and Announce
Upload PDFs to Sheridan (Sheridan is the printer for the Law Journals), approve cover
Create repository metadata, update website, send publication announcements
Celebrate completion of your volume and graduate!
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