The cycle for each editorial board spans from February in the 2L year until graduation, and sometimes beyond. Listed deadlines are meant to provide general guidance but straying very far from them raises the risk of not finishing the volume until after graduation while studying for the Bar Exam and working.
Selection & announcement of incoming editorial board
Faculty Advisor sends email to law school community
The incoming board is elected and begins work.
Issue 2: Article selection for special/themed issue
Consider whether issue #2 will be special/themed.
Issue a call for proposals (CfP) by Feb 28 with Apr 15 submission deadline.
Assess abstracts by June 30.
Apply for funding for NCLR Conference (if EIC and MgE hope to attend).
Submit applications to SRAC, OGS, GPSA and UNMSOL.
Incoming board members should shadow the 3L Board.
NCLR conference held.
Recruitment: Journal information session
Information presented about each journal, the TWEN site for the write-on competition is demonstrated, students can sign up for TWEN.
Food is usually provided.
Recruitment: Write-on and Bluebook Session
Application packet and procedures reviewed and a library faculty member provides an introduction to the Bluebook.
Issue 1: Article selection
Read submitted manuscripts & assess
Opens one week after finals, closes mid-June
Issue 1: Offers
Make publication offers to authors, authors accept/decline, publication agreements signed by author & JA, final drafts submitted by author. Deadline June 30.
Editors meet with Library Director or designate for guidance on setting their budget for upcoming academic year
.Issue 1: Manuscript editing
Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval Deadline Aug 31.
Write-on graded and new staff are notified.
Former board members are removed from network drive file shares and email list, new editors added
Contact IT: helpdesk@law.unm.edu
New editors become responsible for answering emails from previous volume’s authors.
Issue 2 (If special/themed): Assess abstracts by June 30
Notify authors that manuscript due date is October 15
New staff announcements
Advisor or EIC sends email to law school community
Mastheads updated
NMLR: Web Editor
NRJ: contact http://webmaster.unm.edu/support/law.html
Issue 1: Source and cite
Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.
Deadline Oct 15
New staff training session held
Reserve law school classroom.
If lunch included, get expense pre-approved by Library Director or designate.
1L recruitment at New Student Orientation tabling event
Orientation is run by the Student Services office
Meet with Library Director or designate to review schedule, budget, document management, etc.
Issue 2: Article selection
Read submitted manuscripts & assess
Issue 2: Offers
Make publication offers to authors, authors accept/decline, publication agreements signed by author & Library Director or designate, final drafts submitted by author. Deadline Oct 31
Issue 1:Final Review
Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles.
Deadline: Winter Break
Issue 2: Manuscript editing
Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval
Deadline Jan 31
Information distributed about new board selection
Issue 2: Source and cite
Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.
Deadline Feb 28
Issue 2: Student notes/book reviews selected.
Editors manual and bylaws updated and posted
Selection and announcement of incoming editorial board
Advisor sends email to law school community
Issue 1: Print and announce
Upload PDFs to Sheridan, approve cover.
Create repository metadata, update website, send publication announcements
Issue 2: Final Review
Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles.
Deadline: May31
Training
Work with incoming editorial board members who will be shadowing and urge them to read Administrative Handbook
Issue 2: Print and Announce
Upload PDFs to Sheridan, approve cover.
Create repository metadata, update website, send publication announcements
Celebrate completion of your volume and graduate!
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