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Journals Administrative Handbook: Budget

Business Operations Budget

The costs associated with preparing, printing and distributing NMLR and NRJ are paid by the journals' royalties. The faculty and staff who support the journals are not paid from this revenue. The Tribal Law Journal may follow different funding and processes. 

UNM policies prohibit student access to the business operations budget.

Events Budget

NMLR and NRJ have a shared account that enables them to successfully carry out their required recruitment and training events. Funds are transferred from the University to the events account on July 1, the beginning of UNM's fiscal year.

The editorial boards from NMLR and NRJ must work together to set a budget for their terms. The budget does not need to be split 50/50 but must be fair and agreed upon by both journals. Prof. Alexandra Siek and Anna Martinez, the Library Accountant, will contact the incoming board prior the end of the 2L school year to set up a meeting to answer questions concerning the budget and allowable expenses. The shared budget will be agreed upon at this meeting. Any funds remaining after the recruitment and training expenses are allocated can be used for other purposes, including purchasing graduation cords and promotional items. 

Purchases under $50 for food/drink that are contemplated within the shared budget can be made directly by members of the editorial boards and submitted for reimbursement or be made by the Library Accountant using her UNM purchasing card. To receive a reimbursement, submit the following to the Library Accountant within 180 days of purchase:

  • the business purpose of the expense,
  • an itemized receipt for the purchase,
  • the event flyer/email invitation, and
  • a list of attendees (when the number of attendees is under 20).

Purchases over $50 must receive pre-approval or be made by the Library Accountant using her UNM purchasing card. Contact the Library Accountant to start the process. 

The University will not reimburse tax paid on purchases. To avoid paying tax, you must provide the vendor with the journals' tax exempt certificate. 

Working with the Tribal Law Journal: TLJ editors are often part of the event planning process. Holding recruitment sessions and other events jointly is cost effective but requires careful planning because the TLJ has a separate budget and its funding sources come with a different set of restrictions on spending.

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