The costs associated with preparing, printing and distributing NMLR and NRJ are paid by subscription fees and royalties. The faculty and staff who support the journals are not paid from this revenue.
UNM policies prohibit student access to the business operations budget.
NMLR and NRJ have a shared account that enables them to successfully carry out their required recruitment and training events. Any funds remaining after the recruitment and training expenses are paid can be used for other purposes, including purchasing graduation cords, inviting speakers to campus, etc.
Funds are transferred from the University to the events account on July 1, the beginning of the fiscal year. The editorial boards from NMLR and NRJ must work together to set a budget for their terms. The budget does not need to be split 50/50 but must be fair and agreed upon by both journals.
The shared budget will be agreed upon at a meeting held prior the end of the 2L school year. The Library Director or designate organizes and the designate and and the Library Accountant attend this meeting to answer questions concerning the budget and allowable expenses. Current designate: Prof. Alexandra Siek (firstname.lastname@example.org). Current Library Accountant: Anna Martinez (email@example.com)
Purchases under $50 for food/drink that are contemplated within the shared budget can be made directly by members of the editorial boards and submitted for reimbursement. To receive a reimbursement, submit the following to the Library Director or designate and the Library Accountant within 180 days of purchase:
Purchases over $50 must receive pre-approval from the Library Director or designate, cc'ing the Library Accountant; or be made with a UNM purchasing card. Contact the designate and Library Accountant to start the process.
The University will not reimburse tax paid on purchases. To avoid paying tax, you must provide the vendor with the journals' tax exempt certificate.
Working with the Tribal Law Journal: TLJ editors are often part of the event planning process. Holding recruitment sessions and other events jointly is far more cost effective but requires careful planning because the TLJ has a separate budget and its funding sources come with a different set of restrictions on spending.
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