January

• Selection & announcement of incoming editorial board

  • Faculty Advisor sends email to law school community

 

February

• The incoming board is elected and begins work.

• Issue 2: Article selection for special/themed issue

  • Consider whether issue #2 will be special/themed; if so, contact Law Library Director ASAP, cc'ing designate and accountant, and UNMSOL Advancement Department.

  • Issue a call for proposals (CfP) by Feb 28 with Apr 15 submission deadline

  • Assess abstracts by June 30

• Apply for funding for NCLR Conference (if EIC and MgE hope to attend). Note: in recent years, this conference may not have been held because of the pandemic and may not be back and "active"

  • Submit applications to SRAC, OGS, GPSA and UNMSOL.

 

March

• Training
  • Read this Journals Administrative Handbook

  • Incoming board members should shadow the 3L Board

• NCLR conference held (see above note under "February.")

• Recruitment: Journal information session

  • Information presented about each journal, the TWEN site for the write-on competition is demonstrated, students can sign up for TWEN

  • Food is usually provided

  • Contact the Law Library Director or designate to release the new TWEN site for the write-on competition

April

• Recruitment: Write-on and Bluebook Session

  • Application packet and procedures reviewed. Either the Journal EiCs or a library faculty member provides a live or recorded introduction to the Bluebook

• Issue 1: Article selection

  • Read submitted manuscripts & assess

 

May-June

• Write-on

  • Opens one week after finals, closes mid-June

• Issue 1: Offers

  • Make publication offers to authors, authors accept/decline, publication agreements signed by author & Library Director or designate; final drafts submitted by author. Deadline June 30

May

• Editors meet with Library Director or designate, as well as Library accountant, for guidance on setting their budget for upcoming academic year

  .

June-August

• Issue 1: Manuscript editing

  • Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval. Deadline Aug 31

     

June

• Write-on graded and new staff are notified.

• Former board members are removed from network drive file shares and email list, new editors added

  • Contact IT: helpdesk@law.unm.edu

  • New editors become responsible for answering emails from previous volume’s authors

• Issue 2 (If special/themed): Assess abstracts by June 30

  • Notify authors that manuscript due date is October 15

July

• New staff announcements

  • Advisor or EIC sends email to law school community

• Mastheads updated

  • NMLR: Web Editor

  • NRJ: contact http://webmaster.unm.edu/support/law.html

     

August-October 15

• Issue 1: Source and cite

  • Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.

  • Deadline Oct. 15.

     

August

• New staff training session held

  • Reserve law school classroom

  • If lunch included, get expense pre-approved by Library Director or designate

• 1L recruitment at New Student Orientation tabling event

  • Orientation is run by the Student Services office

• Meet with Library Director or designate to review schedule, budget, document management, etc.

• Issue 2: Article selection

  • Read submitted manuscripts & assess

     

September-October

• Issue 2: Offers

  • Make publication offers to authors, authors accept/decline, publication agreements signed by author & Library Director or designate, final drafts submitted by author. Deadline: Oct 31

     

October-December

• Issue 1:Final Review

  • Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles

  • Deadline: Winter Break

     

November-January

• Issue 2: Manuscript editing

  • Substantive edit, grammar and style edit, EIC/MgE read edited versions, discuss changes with author, author approval

  • Deadline Jan 31

     

November

• Information distributed about new board selection

   

December-February

• Issue 2: Source and cite

  • Gather documents, place ILL requests, generate assignments, divide footnotes among staff, archive source documents.

  • Deadline Feb 28

  • More on ILL requests here. Note: when making a request, note that you are a staff member of one of our Law Journals

December

• Issue 2: Student notes/book reviews selected

   

January

• Editors manual and bylaws updated and posted

• Selection and announcement of incoming editorial board

  • Advisor sends email to law school community

• Issue 1: Print and announce

  • Upload PDFs to Sheridan (Sheridan is the printer for the Law Journals), approve cover

  • Create repository metadata, update website, send publication announcements

     

March-May

• Issue 2: Final Review

  • Final approval from authors, format article, create PDF, final editorial review and approval of front matter and articles

  • Deadline: May 31

March

• Training

  • Work with incoming editorial board members who will be shadowing and urge them to read Administrative Handbook

May

• Issue 2: Print and Announce

  • Upload PDFs to Sheridan (Sheridan is the printer for the Law Journals), approve cover

  • Create repository metadata, update website, send publication announcements

• Celebrate completion of your volume and graduate!